For most start-up businesses, data backup starts with external Hard Drives, and file sharing relies on USB sticks or emailing files. Many businesses will move on to use one or more of the free cloud-based storage solutions available from Dropbox, iCloud, Google and others.
As a business grows, the storage capacity and GDPR limitations of these free solutions start to become apparent, and business owners are faced with upgrading to a paid subscription. This is the ideal time to opt for a Microsoft Office 365 solution to support the business going forward.
Microsoft Office 365 based solutions have proved popular because Office 365 offers control over where your data is held, control over who can access it, and helps you to maintain an audit trail for the data you hold, from consent to disposal.
Office 365 includes lots of cloud storage capacity, which we can configure as a secure area to backup user data, and as shared drives where you can manage and share files internally and with external customers or suppliers.
The Office 365 platform lets you track the history of all activity on files, meaning you can confidently share files knowing you will always have a record of who has accessed or worked on them, and other insights such as how many people viewed or shared it.
Office 365 provides an excellent solution for Backup and file sharing … and is also a great solution for Email & Calendar, and GDPR compliance.
We manage from start to finish a project to configure a new or reconfigure your existing Microsoft Office 365 environment for your organisation with appropriate Office 365 licenses for each user. We follow a 4-stage process to make sure we get everything and everyone into your new Office 365 environment and working happily:
Stage 1 of that process is focused on initial fact-finding to create the right target design for you, and includes:
Stage 2 focuses on configuration of Office 365 and the migration of your data, specifically:
Stage 3 involves the personalised set up of end-user devices with sharing/back up as appropriate:
Stage 4 provides a period of on-going tweaks and optimisation to make sure your new Office 365 environment is supporting how you would like to work. For a two-month period we will:
If you don’t want the overhead of managing your new environment yourself once your move to Office 365 is complete, we can offer a range of ongoing support options.