Backup & File Share

Project Overview

Project Overview

For most start-up businesses, data backup starts with external Hard Drives, and file sharing relies on USB sticks or emailing files. Many businesses will move on to use one or more of the free cloud-based storage solutions available from Dropbox, iCloud, Google and others.

As a business grows, the storage capacity and GDPR limitations of these free solutions start to become apparent, and business owners are faced with upgrading to a paid subscription. This is the ideal time to opt for a Microsoft Office 365 solution to support the business going forward.

Microsoft Office 365 based solutions have proved popular because Office 365 offers control over where your data is held, control over who can access it, and helps you to maintain an audit trail for the data you hold, from consent to disposal.

Office 365 includes lots of cloud storage capacity, which we can configure as a secure area to backup user data, and as shared drives where you can manage and share files internally and with external customers or suppliers.

The Office 365 platform lets you track the history of all activity on files, meaning you can confidently share files knowing you will always have a record of who has accessed or worked on them, and other insights such as how many people viewed or shared it.

Office 365 provides an excellent solution for Backup and file sharing … and is also a great solution for Email & Calendar, and GDPR compliance.

Project Scope

We manage from start to finish a project to configure a new or reconfigure your existing Microsoft Office 365 environment for your organisation with appropriate Office 365 licenses for each user. We follow a 4-stage process to make sure we get everything and everyone into your new Office 365 environment and working happily:

Stage 1 of that process is focused on initial fact-finding to create the right target design for you, and includes:

  • Practical workshops, demonstrations or discussion to explore how you work today, and how you’d like to work in the future
  • Understanding your current IT and how each of your users is set up today
  • Capturing details of the current location and volume of files to be migrated
  • Agreeing a timeline for completion of the project

Stage 2 focuses on configuration of Office 365 and the migration of your data, specifically:

  • Create and configure your Office 365 cloud architecture
  • Configuration of user groups
  • Configuration of user access rights/privileges
  • Copying of files to Office 365

Stage 3 involves the personalised set up of end-user devices with sharing/back up as appropriate:

  • Configure back-up and access to shared work-space to individual user preferences
  • Training for individual users on using the new Office 365 services

Stage 4 provides a period of on-going tweaks and optimisation to make sure your new Office 365 environment is supporting how you would like to work. For a two-month period we will:

  • Make minor changes and adjustments as required
  • Help you familiarise yourself with the Office 365 Administration tool
  • Help users with answers to “How do I …?” Questions.

If you don’t want the overhead of managing your new environment yourself once your move to Office 365 is complete, we can offer a range of ongoing support options.

Project Scope

More Information

For further information on what’s included and to find out what it costs click on the links below.

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